We are a dynamic hedge fund manager seeking a highly organized and detail-oriented Office Manager to be responsible for general financial, administrative and HR operations of our Taiwan office. He/she can be based in either Hsinchu or Taipei. The ideal candidate shall be a proactive problem-solver with strong multitasking abilities, excellent communication skills, and a solid understanding of finance, admin and HR processes. This role is critical to ensuring the smooth operation of our firm and supporting senior management.
Key Responsibilities
Finance & Accounting
- Manage day-to-day financial operations, including accounts payable/receivable, reimbursements, vendor payments, etc.
- Prepare and maintain financial records, ensuring accuracy and compliance with regulatory requirements.
- Assist with preparation of financial reports.
- Coordinate with external accountants, auditors, and tax advisors as needed.
- Monitor company budgets and expenses, ensuring cost-effectiveness.
Administrative Operations
- Manage office supplies, refreshments, and equipment, ensuring the office is well-stocked and operational.
- Oversee office maintenance, including liaising with building management and external vendors.
- Organize and coordinate travel arrangements, accommodations, and itineraries for senior management.
- Plan and execute office events, meetings, and conferences as needed.
- Act as the primary point of contact for internal and external stakeholders.
Human Resources
- Manage the onboarding process for new employees, including documentation, orientation, setup of IT systems, etc.
- Administer employee benefits.
- Maintain employee records and ensure compliance with HR policies and regulations.
- Support senior management in recruitment efforts, including scheduling interviews and coordinating communications.
Compliance & Regulatory Support
- Help compliance with internal policies and external regulations.
- Assist in the preparation of regulatory filings and documentation.
- Maintain confidentiality and handle sensitive information with discretion.
Qualifications
- Bachelor's degree from reputable universities.
- Experience in finance, admin or HR, preferably within financial or legal services industry. Ideally between 5 and 10 years' work experience (max 15 years).
- Good knowledge of accounting principles, financial reporting, and HR processes. CPA is a plus.
- Proficiency in Microsoft Excel/Word/PowerPoint. IT programming is a plus.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Strong interpersonal and communication skills, with the ability to work collaboratively across teams. High level of integrity and professionalism, with a proactive and solutions-oriented mindset.
- Proficient in both Mandarin and English.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work in a fast-paced, dynamic environment.
- Exposure to senior management and key decision-makers.
- A supportive and collaborative team culture.