Role Overview
We're looking for an
Operations & Admin Manager
to join our startup team and work directly with the CEO. In this role, you'll be the
integrator that keeps the company running smoothly
—from day-to-day administration, HR processes, and finance tracking to cross-functional coordination.
As we grow, you'll gradually take on more strategic responsibilities such as investor relations, government funding applications, business development, and representing the company at key events. This role is designed to
grow into a strategic partner to the CEO
.
If you're a
proactive, reliable problem-solver
who thrives in a fast-changing environment, this is a rare opportunity to be at the heart of a growing company.
Key Responsibilities
- Operations & Administration
: Manage office administration, HR processes, contracts and procurement, finance tracking, and compliance; coordinate with external legal and accounting partners. - Project & Cross-functional Coordination
: Support the CEO in driving project progress, aligning teams, and ensuring smooth execution. - Documentation & Presentations
: Prepare meeting materials, reports, and presentations; support government grant and funding applications. - Executive Coordination
: Help prioritize and organize CEO's schedule, communications, and key meetings to ensure smooth operations and allow focus on strategic growth. - Evolving Responsibilities
(as the company scales): - Support investor relations and fundraising decks.
- Lead or support government funding and grant applications.
- Represent the company at conferences, events, and industry meetings.
Qualifications
- Bachelor's degree in Business Administration, Management, or related field.
- 3–5 years of experience in
operations, administration, or project management
; startup or fast-paced environment experience is a plus. - Strong organizational and communication skills; comfortable working across functions.
- Independent, solution-oriented mindset with the maturity to handle challenges.
- Proficiency in both English and Mandarin.
- Nice to have
: Experience in biotech, healthcare, pharma, or life sciences; prior grant or investor presentation experience.
Why Join Us
- Work side-by-side with the CEO
at a critical stage of company growth. - Diverse challenges & learning opportunities
—go beyond admin work and step into strategy, investor relations, and BD. - Fast career growth
: High performers can advance into
Strategy & Ops Manager
or
Chief of Staff
. - Startup culture
: Flexible hours, partial remote, and an open, learning-oriented environment. - Impact & ownership
: Play a key role in shaping the company's success and international expansion.